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Gwasanaeth Cymorth i Fasnachwyr

Checklist for completing the Internal Market Movement Information

Find out the main information that is required to complete Internal Market Movement Information for goods moving from Great Britain to Northern Ireland.

Contents

Before you start

Use this guidance when completing the IMMI record with or without an entry summary declaration linked to it.
Completing the IMMI without an ENS  is possible when the required entry summary declaration was submitted outside of the Trader Support Service (in a separate commercial system), or if an entry summary declaration only was already completed for the vehicle.
To complete the IMMI with an entry summary declaration, follow every step in this checklist and those in the section on completing an entry summary declaration with the IMMI.

There are actions you must take to gather the information needed to complete the IMMI.

Actions you need to take

Make sure the party responsible for the submission of the IMMI has accurate details about the goods. The submitter will use this information to complete the form.

Actions before submitting information

ActionsTraderresponsibility(Seller/Exporter, Buyer/Importer)Transporterresponsibility(Carrier/Haulier)Intermediaryresponsibility(Agent/Freight Forwarder)
Sign up for the Trader Support Service(one-time step)YesYesYes
Ensure your UK Internal Market Scheme (UKIMS) authorisation to use simplified processes is in place and active on your Business profile(one-time step)YesNoYes(if acting as Importer of record)
Authorise subcontracted parties to use your UKIMS authorisation and Trader Goods Profile (TGP) (if you have one) to submit the IMMI on your behalf.(one-time step) Check further guidance on TSS Permissions Management for TGP and UKIMSYesNoNo
Get permission from the trader to use their UKIMS and Trader Goods Profile (TGP), to submit the IMMI on their behalf(one-time step) Note: You will need to ask the trader to do this via their Business profile in the Trader Support Service. Traders can change or revoke access permissions to their UKIMS and/or TGP at any time.NoYesYes
If you move prepackaged retail food and drink for final consumption in Northern Ireland, register for the Northern Ireland Retail Movement Scheme (NIRMS) and ensure you upload your authorisation to your Business profile in the Trader Support Service portal.(one-time step) For guidance on how to upload your authorisation, see How to use the TSS Portal on NICTA.YesNoNo
Register for the Goods Vehicle Movement Service on GOV.UK to create a Goods Movement Reference and present it at the port of departure.(one-time step) Find further guidance on Creating a goods movement referenceNoYesNo
Give subcontracted parties the information demonstrating that your business and the goods are eligible to use simplified processes You can check if you are eligible for the simplified processes for Internal Market MovementsYesNoNo
Check with the trader if their business and their goods are eligible to use the simplified processes.NoYesYes
Check if your EORI number listed on your Business profile is the same EORI number that is linked to your UKIMS authorisationYesNoYes(when submitting information on behalf of the trader)
Check whether the IMMI is to be submitted:
  • before the movement OR
  • after the movement
and who will be responsible for submitting the form		YesNoYes
Gather the details required to complete the IMMI.You can find these details in the section details required to complete the IMMI of the guide Note: As a haulier or intermediary, you need to ask the trader for these details if submitting them on their behalf.YesYes(when submitting information on behalf of the trader)Yes(when submitting information on behalf of the trader)

Details required to complete the IMMI

To complete the IMMI, you need key details about the: 

  • parties involved
  • goods
  • transport

Traders, hauliers, or intermediaries can get this information from the:

  • commercial invoice - includes the names of the seller/exporter and buyer/importer, the value of the goods, and a description of the goods
  • packing list - shows the number of packages, as well as their weight and size
  • transport documents - Bill of Lading (sea), CMR note (road)
  • Trader Goods Profile – if used to pre-populate information about goods associated with a commodity code 

You can identify which information needs to be gathered in the following government site: 

  • Information required to complete the IMMI
  • The Trader Support Service will assist you in auto populating the following information:
  • the UK Internal Market Scheme (UKIMS) authorisation for the Importer of Record (if the trader has one and is uploaded in the Business profile)
  • the Northern Ireland Retail Movement Scheme (NIRMS) authorisation (if the trader has one, is uploaded in the Business profile and is moving a NIRMS-applicable commodity code)
  • the name and address of EORI holders (provided they have a Trader Support Service account not set to private)
  • procedure code 4000, for traders who have specified that they do not move goods into a customs or excise warehouse on their Business profile
  • a recommended Additional Procedure Code, based on the commodity code entered or populated through the Trader Goods Profile (TGP). The recommended Additional Procedure Code must still be checked
  • the Document References related to the trader’s authorisations
  • the Document Codes related to the type of transport
  • additional Information Codes NIDOM and NIREM 

Submitting information

When you have all the details you need, you can submit your information. Take the following steps: 

  • fill out the IMMI with the details gathered and submit the form using the Trader Support Service.
  • you or your haulier/intermediary will need to submit the IMMI, through the TSS Portal at least 2 hours before the goods are due to arrive in Northern Ireland

Actions after submitting information

After you send your information, the following will happen to keep your goods moving:

  • the Trader Support Service will send the information submitted directly to the Customs Declaration Service.
  • the Trader Support Service will send you an email with the Movement Reference Number (MRN) of the IMMI
  • to allow your transporter to get a goods movement reference, you need to provide them the MRN of the IMMI. 

Completing an entry summary declaration with the IMMI

You can choose to complete the IMMI (if eligible) at the same time as the entry summary declaration. This can be done as part of the entry summary declaration consignment. You’ll need to provide some extra information to the party that will be dealing with the transport and submission of the entry summary declaration. 

Ensure you provide the following information to the entry summary declaration submitter: 

  • make sure the Importer EORI in the entry summary declaration matches the EORI linked to the UKIMS authorisation.
  • check the information needed to complete the entry summary declaration
  • if you, as a trader, submitted the IMMI, give the haulier or intermediary responsible for transporting the goods the Local Reference Number (LRN) generated by the Trader Support Service after you submit the form
  • the Trader Support Service will send the submitter the MRN of the IMMI and the entry summary declaration MRN