Checklist for completing the entry summary declaration
Find out the main information that is required to complete an entry summary declaration for goods moving from Great Britain to Northern Ireland.
Contents
- Actions you need to take
- Information required to complete an entry summary declaration
- Actions after submitting information
- Completing an entry summary declaration with a customs declaration
Before you send goods to Northern Ireland, there are actions you must take to gather the information needed to complete the entry summary declaration.
Check the following tables and implement the highlighted actions, depending on your role in the supply chain.
Actions you need to take
Before sending goods to Northern Ireland, make sure the company moving the goods has accurate details about the shipment.
The carrier (or haulier) will use this information to complete and submit the entry summary declaration.
Follow the steps in the table titled Actions before submitting information
Actions before submitting information | Trader responsibility(Seller/Exporter, Buyer/Importer) | Transporter responsibility(Carrier/Haulier) | Intermediary responsibility(Agent/Freight forwarder) |
|---|---|---|---|
| Discuss and ask accurate details about:· transport and journey information· parties involved in the supply chain· goods characteristics and packaging You can find these details in the section information required to complete an entry summary declaration of the guide. | Yes | Yes | Yes |
| Ensure you and your customer are registered in the Trader Support Service(one-time step) | Yes | Yes | Yes |
| Register for the Goods Vehicle Movement Service (GVMS) to get a Goods Movement Reference (GMR).(one-time step) | No | Yes | No |
| If you contract a carrier or haulier, make sure they are registered in GVMS.(one-time step). | Yes | No | No |
Information required to complete an entry summary declaration
To complete an entry summary declaration, you need key details about the:
- parties involved
- goods and packaging
- transport
Traders, hauliers, or intermediaries can get this information from the:
- commercial invoice - includes the names of the seller and buyer, the value of the goods, and a basic description of the goods (check the goods description guidance)
- packing list - shows the number of packages, as well as their weight and size
- transport documents - Bill of Lading (sea), CMR note (road)
Collect information on the following categories to complete the entry summary declaration form:
Transport and journey information
Type of Movement
Identity Number of Transport
Conveyance Reference Number
Nationality of Means of Transport
Transport Document Number
Transport Document Type
Carrier XI/EU name, address and EORI
Arrival Date/Time
Port of Arrival
Container indicator (registered shipping container)
Seal Number (when the container has one or more seals attached to it)
Route
Destination Country
Place(s) of Loading
Place(s) of acceptance (if different from ‘Place(s) of Loading’ – RoRo Accompanied Movements)
Place(s) of Unloading
Place(s) of delivery (if different from ‘Place(s) of Unloading’ – RoRo Accompanied Movements)
Transport Charges
Parties involved in the supply chain
Consignor and consignee name, address and EORI (if known)
Importer name, address and EORI (if known)
Exporter name, address and EORI (if known)
Buyer name, address and EORI (if known) - (if different to Importer)
Seller name, address and EORI (if known) - (if different to Exporter)
Goods characteristics and packaging
Equipment number, if containerised
UN dangerous goods code (controlled goods)
Type of packages
Number of pieces or packages
Package Marks
Gross Mass (KG)
Goods Description
Commodity Code (6-digit)
Submitting information
The carrier or haulier needs to submit the entry summary declaration at least 2 hours prior to the movement.
The Trader Support Service will send the declaration directly to the Import Control System 2.
Actions after submitting information
Once the entry summary declaration has been submitted, you need to take the following steps:
| Actions after submitting information | Trader responsibility(Seller/Exporter, Buyer/Importer) | Transporter responsibility(Carrier/Haulier) | Intermediary responsibility(Agent/Freight forwarder) |
|---|---|---|---|
| Create a GMR in the Trader Support Service with the GMR Automation feature, or make one directly in GVMS. Make sure you include the ENS MRN so that your declaration is automatically Arrived & Presented.For more help see the Creating a Goods Movement Reference guide. | No | Yes | Yes(if acting on behalf of the Carrier/Haulier) |
| After finishing the GMR, save a copy of it to present it at the port, so you board the ferry and transport the goods. | No | Yes | No |
| Check if the goods need inspection upon arrival in Northern Ireland by visiting the website: Check if you need to report for an inspection. | Yes | Yes | Yes(if acting on behalf of the trader) |
| If you did not include the ENS MRN in your GMR, you must manually submit an Arrival and Presentation of Goods notification for the ENS. Details on how to do this are at: | No | Yes | Yes(if acting on behalf of the trader) |
Completing an entry summary declaration with a customs declaration
You can choose to complete the Internal Market Movement Information (if eligible) or a customs declaration at the same time as the entry summary declaration. You’ll need to provide some extra information.
For UKIMS authorised traders who are moving ‘not at risk’ goods, check the information you need to complete the Internal Market Movement Information.
For all other traders:
- check the information you need to complete declarations under the Simplified Customs Declaration Process (SCDP)
- check the information you need to complete a standard declaration